Privacy & Data Protection

We value your privacy and are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and relevant German data protection laws. Visiting our website is generally possible without providing personal data. However, if you use specific services (such as contact forms or registrations), personal data such as names or email addresses may be collected and processed solely for the stated purpose. We implement technical and organizational measures to ensure data security. Your rights—such as access, rectification, or deletion—are respected at all times. 

IDVI e.V. – Indian Cultural Association Ingolstadt
85055 Ingolstadt, Germany
Email: indiaingolstadt@gmail.com

We are pleased that you are visiting the website of IDVI e.V. – Indian Cultural Association Ingolstadt and that you are interested in our work. Protecting your personal data is of the utmost importance to us as a non-profit cultural association. In general, our website can be used without providing any personal data. However, if you wish to make use of specific features—such as registering for events or contacting us—processing of personal data may become necessary. In such cases, we will obtain your consent if there is no legal basis for the processing. The handling of personal data (e.g. name, email address, photos) by IDVI e.V. always complies with the European General Data Protection Regulation (GDPR) and applicable German data protection laws. Through this privacy notice, we aim to inform you about the type, scope, and purpose of the personal data we may collect and process. We also explain the rights you have under the GDPR regarding your data. As the responsible controller, IDVI e.V. has taken a wide range of technical and organizational measures to safeguard personal data. Nonetheless, we would like to note that data transmission via the internet may involve security risks, and absolute protection cannot be guaranteed. You are welcome to communicate with us via alternative means such as telephone or postal mail if preferred.

The website https://idvingolstadt.de uses cookies to improve the functionality, usability, and performance of our services. Cookies are small text files stored by your web browser on your device. They help us recognize your browser on repeat visits, remember your preferences, and analyze how our site is used. This allows us to tailor content and optimize your experience. Some cookies are essential for the operation of certain functions (e.g., secure logins), while others help us understand visitor interactions for continuous improvement. You may at any time restrict or disable cookies through your browser settings. However, please be aware that doing so may limit some functionalities of the website. In compliance with the General Data Protection Regulation (GDPR/DSGVO), we respect your privacy and process data strictly in accordance with legal requirements. Continued use of this website implies your consent to the use of cookies as outlined above. 

When you visit https://idvingolstadt.de, certain general data and technical information are automatically collected and stored in server log files. This includes details such as your browser type and version, operating system, referring URL, pages accessed, date and time of access, IP address, your internet service provider, and similar data. These logs do not identify individual users but are analyzed anonymously to ensure the security, stability, and functionality of our website. They also help us optimize the user experience and may be used to detect and investigate potential cyber threats, in compliance with applicable data protection laws. 

We do not use cookies or external analytics tools like Google Analytics.

Our website provides users with the option to contact us electronically, either via email or through a contact form. If you choose to get in touch, the personal data you voluntarily submit (such as your name or email address) will be stored solely for the purpose of processing your inquiry or for follow-up communication. This data will not be shared with third parties and will be handled in accordance with applicable data protection regulations. 

Under the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), every data subject has the right to protection and transparency concerning the processing of their personal data. Below you will find a detailed overview of your rights:

a) Right of Confirmation:
You have the right to request confirmation from the controller whether personal data concerning you is being processed. If you wish to exercise this right, you may contact any employee of the Ingolstadt Diving Club at any time.

b) Right of Access:
You have the right to receive free information at any time about the personal data stored about you, including a copy of this information. Additionally, you have the right to know: the purposes of processing; the categories of personal data concerned; the recipients or categories of recipients to whom your data has been or will be disclosed (including any international transfers); the planned storage period or the criteria used to determine this period; the existence of rights to rectification, erasure, restriction of processing, or objection; the right to lodge a complaint with a supervisory authority; the source of your data if it was not collected directly from you; and the existence of automated decision-making or profiling, along with meaningful information about the logic involved and its consequences.

c) Right to Rectification:
You have the right to request the immediate correction of any inaccurate personal data concerning you. You may also request the completion of incomplete data, including by providing a supplementary statement.

d) Right to Erasure ("Right to be Forgotten"):
You have the right to demand the deletion of your personal data without undue delay if certain conditions apply, such as the data no longer being necessary for the purposes collected, withdrawal of consent where there is no other legal basis, objection to processing without overriding grounds, unlawful processing, or compliance with a legal obligation. Should this be applicable, the Ingolstadt Diving Club will promptly delete your data and, if the data has been made public, take reasonable steps to inform other controllers to erase links or copies of your data where feasible.

e) Right to Restriction of Processing:
You may request restriction of processing your data in specific cases, such as contesting accuracy while it is verified, unlawful processing where you oppose erasure, if data is no longer needed but required by you for legal claims, or pending the verification of a legitimate objection.

f) Right to Data Portability:
You have the right to receive the personal data you provided to us in a structured, commonly used, and machine-readable format and to transmit that data to another controller without hindrance, provided the processing is based on consent or contract and carried out by automated means. Where technically feasible, you can also request direct transmission between controllers.

g) Right to Object:
You have the right to object at any time to the processing of your personal data on grounds relating to your particular situation, especially if processing is based on legitimate interests or for direct marketing purposes. Upon objection, we will no longer process your data unless we demonstrate compelling legitimate grounds overriding your interests or for legal claims. You may also object to processing for scientific or historical research or statistical purposes, unless necessary for public interest.

h) Automated Individual Decision-Making, Including Profiling:
You have the right not to be subject to decisions based solely on automated processing, including profiling, which significantly affect you, except where necessary for contract performance, authorized by law, or based on your explicit consent. In such cases, we will implement safeguards including the right to human intervention and the ability to express your viewpoint.

i) Right to Withdraw Consent:
You may withdraw any consent you have given for processing your personal data at any time with future effect, without affecting the lawfulness of processing based on consent before withdrawal.

Our website integrates components and services from various social media platforms to enhance user experience and allow sharing, interaction, or communication. When you visit pages with integrated content from these platforms, certain personal data may be transmitted to and processed by the respective platform operators.

Below are detailed provisions for each social media platform used on our website, describing the type of data collected, the purpose, and how you can manage your privacy settings.

Facebook is a social network that allows users to create profiles, upload content, and interact with others. Facebook, Inc. (USA) and Facebook Ireland Ltd. (Europe) operate this service.

• When you visit our site containing Facebook components (plugins, buttons), your browser automatically connects to Facebook, transmitting information about the visited subpage.
• If logged into Facebook, your visit is associated with your Facebook account.
• Interactions like “Likes” or comments are stored by Facebook linked to your profile.
• To avoid data transmission, log out of Facebook before visiting our site.
• More info and privacy controls: Facebook Privacy Policy.

Instagram, operated by Facebook Ireland Ltd., is an audiovisual platform for sharing photos and videos.

• Visiting our site with Instagram components triggers automatic data transmission to Instagram about your visit.
• If logged in, Instagram links this data to your account.
• Interactions with Instagram buttons are recorded and stored.
• Prevent transmission by logging out of Instagram before site visits.
• Further details: Instagram Data Policy and Instagram Privacy.
   

YouTube, a video-sharing platform operated by Google LLC and Google Ireland Limited, is integrated into our site.

• Embedded videos cause your browser to connect to YouTube, transmitting your IP address, visited page info, and other data.
• Logged-in users’ data may be linked to their YouTube/Google account.
• To limit data collection, log out of your YouTube/Google account before watching embedded videos.
• Privacy details: Google Privacy Policy.
   

WhatsApp, operated by WhatsApp LLC, is a messaging service for communication via mobile or desktop devices.

• If you contact us through WhatsApp, your phone number and message content are shared with WhatsApp.
• WhatsApp processes this data per their privacy terms, which also cover advertising and service improvement.
• We advise reviewing WhatsApp’s privacy policy before use and adjusting your privacy settings accordingly.
• WhatsApp Privacy: WhatsApp Privacy Policy.

At idvingolstadt.de, we value the privacy and trust of our visitors and users, and this commitment extends fully to any relationships we maintain with our sponsors. It is important to clarify that the mere use of our website, including browsing or interacting with its content, does not result in the automatic sharing or transfer of any personal data to our sponsors. Sponsors affiliated with idvingolstadt.de do not receive personal information about website visitors unless such information is voluntarily provided by the users themselves through direct interaction with the sponsors. This typically occurs when users choose to participate in specific sponsor promotions, sign up for newsletters, or fill out forms that are explicitly offered by the sponsors via our platform. In these cases, the sharing of personal data is entirely based on the explicit consent and initiative of the user, thereby ensuring that visitors retain full control over their own information.

Furthermore, any personal data shared with sponsors is processed independently by those sponsors under their own privacy policies and legal obligations concerning data protection. idvingolstadt.de does not manage or oversee how sponsors handle, store, or use the personal data provided to them, and therefore cannot be held responsible for any such processing practices. We encourage all users to carefully review the privacy statements and terms of use of any sponsors before disclosing personal information to them. By maintaining this clear separation of data handling responsibilities, we aim to protect our users’ privacy while allowing them the freedom to engage with sponsors on their own terms and with full transparency.

As a cultural association, IDVI e.V. regularly documents events such as Diwali, Navratri, Holi, and other community gatherings for purposes related to public relations, promotion, and archival records. This documentation may include group or individual photographs and videos captured in public or semi-public settings during these events. Such material is often published across various official digital channels, including our website, Facebook, Instagram, YouTube, and other social media or marketing platforms, as well as occasionally appearing in printed materials like brochures, flyers, or event posters.

The processing of personal data through these images and videos is conducted in strict accordance with Article 6 of the General Data Protection Regulation (GDPR). This includes processing based on consent (Article 6(1)(a)), such as consent given when participating in events or agreeing to the use of photographic material; for the fulfillment or preparation of contracts (Article 6(1)(b)); to comply with legal obligations under applicable association or tax laws (Article 6(1)(c)); to protect vital interests in emergency situations (Article 6(1)(d)); and to uphold legitimate interests of the association (Article 6(1)(f)), provided these do not infringe upon the fundamental rights and freedoms of the individuals concerned.

In addition to our official documentation, please be aware that independent third parties, such as event attendees, bloggers, or content creators, may also capture and share images or videos of the events for their own purposes. While we encourage responsible use of such content, IDVI e.V. cannot control or restrict the use of recordings made by these individuals.

If you appear in any photos or videos used by the association and prefer that these materials not be published or displayed, we encourage you to contact us promptly at indiaingolstadt@gmail.com. We will make reasonable efforts to remove the content where feasible.

All content provided on this website, including but not limited to text, images, graphics, and logos, constitutes the intellectual property of IDVI e.V. or is used under appropriate licenses. Any unauthorized use, reproduction, or distribution of such materials without prior written permission is strictly prohibited.

When registering for events through our website, participants are expected to provide accurate and truthful information. Please be aware that certain events may require a participation fee, and specific terms such as refund policies or event entry requirements will be communicated individually for each event.

While we endeavor to ensure that all information on our website is accurate and up-to-date, IDVI e.V. cannot guarantee its completeness or timeliness. We disclaim any liability for damages arising from the use of information provided on this site or from content accessible through third-party links.

Our website may contain links to external sites, including social media platforms such as Facebook, Instagram, YouTube, and others. These links serve as references and convenience for users; however, IDVI e.V. does not control the content of these external sites and accepts no responsibility for their availability or the legality of their content.

IDVI e.V. reserves the right to make changes to the website’s content, structure, or terms at any time without prior notice. Certain services or parts of the website may be temporarily or permanently unavailable due to maintenance, updates, or unforeseen circumstances.

We prioritize the security of your data. All data transmitted between your browser and our website is encrypted using SSL/TLS protocols, providing a secure connection. Additionally, we implement reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, or destruction. 

You have the right to:

• Request access to your personal data
• Request rectification or deletion of your data
• Object to specific data processing (e.g. photos)
• Request data portability
• Lodge a complaint with a data protection authority
   

To exercise any of these rights, please contact: indiaingolstadt@gmail.com